Dive into Microsoft Office 365 and SharePoint Hybrid Scenarios

27 Sep 2016
September 27, 2016

Session with Bill Bear and Rick Taylor about all things hybrid.

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Here are my notes:

Hybrid Scenarios

Bill started with hosting scenarios from traditional, private and public cloud options:

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If you are in doubt check if there is a bigger company in your area that moved to the cloud

Business Needs

Different view to meet business needs is to look at the time to deliver:

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and your application needs: dynamic scale required? uptime sla?

Why hybrid?

There are special scenarios where hybrid is a good idea e.g. limited bandwidth.

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More hybrid functionality is coming

Unified Managed Metadata (yeah!!!)
Unified Auditing

Hybrid Workloads

  1. Search: Index onPrem data storages and unify them in the SharePoint Online Search Index.
  2. Business Connectivity Services: Complex to setup because of two-way authentication, only OData datasources
  3. OneDrive: redirect to the online service
  4. TeamSites: The site app shows tiles from both onPrem and SPO
  5. Social: basically Bill showed Yammer-embed here
  6. Auditing: Hybrid auditing unifies login, view of documents and more in a single place.

Summary

Room was packed full, Bill and Rick did a very solid session with tons of infos – good stuff!

If you start with hybrid, you might like my hybrid search post – hybrid search is a very good starting point and key for a sucessful hybrid strategy.

Discover what’s new and what’s coming to the SharePoint Mobile and Intelligent Intranet

27 Sep 2016
September 27, 2016

Session with Mark Kashmann (@mkashman) and Adam Harnetz (@adamharnetz) about whats coming for SharePoint intranets especially in regards to mobile.

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Here are my session notes:

Customer usecase: Delta

Delta has 500 content creators; previously it was only posible to do that

80.000 employees, entire user base is 260.000 with externals.

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Mobile is increasing

Replaced legacy technology

Delta is now starting to move to O365 SharePoint Online, but starts with OneDrive

Mobile App

Sites Tab is powered by Office Graph depending on your usage.

Once you open a site you see the new site experience in the app, starting with News, followed by Activity:

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Popular & active content will be surfaced there.

Adam then showed end to end how to access SharePoint data from his iOS device, from list to user profiles.

The number one requested feature was “edit listitems”  – and thats coming to the mobile apps. The iOS is updated every second week, awesome.

“Intranet in your pocket” is the core idea of the apps – looks good.

“News” tab is brand new and not yet available:

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It will show you news around you, not just from one teamsite.

PowerApps

The PowerApps will be integrated into the apps, they can be launced directly.

Links

Links are coming document libraries, you get a flyout to add links to any url or to files you used based on Office Graph (?).

Extensibility

Again DocuSign is shown in the new document library experience, based on the new SharePoint Framework SPFx. More to come on this.

People Card / Profiles

Every User field now will be rendered as hover item called people card. It shows documents that the person created/recent documents and switch the full user profile (new experience!).

Outlook Integration

You can click on “get link” in SharePoint and paste the link into Outlook Online. It will then get rendered as a small preview with a small slug, neat!

Image Library

Images are now rendered in a lightbox, with slider controls to go to next/prev images.

Teamsite Sync with OneDrive Next Gen Sync Client

Thats a highly anticipated feature and its coming.

New Page Experience

The new editing experience is much better than the older – SharePoint, welcome to 2016! Its so much easier to customize a page, format text, add webparts. A big core component of SharePoint gets a major improvement. Awesome!

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PowerApps #2

Simple option to request input from others, data is persisted in a SharePoint list.

Flow

Automate processes. Here a simple twitter integration was shown, need to look at this closer.

Roadmap

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Busy year for the SharePoint team, lots of stuff was already shipped. Q4 updates look promising!

Q4 was about teamsites, 2017 will be about awesome publishing experience

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2017: Improvements to addins are coming, responsiveness was mentioned! PowerApps and Flow get more power.

Teamsites works best when there is a hero in the organization

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Summary

Great overview whats coming – mobile or not, it looks good and sounds promising! Go watch the recording once its available, I could not catch everything in this blog post and it’s definitely worth watching!

Explore OneDrive for Business key features and roadmap

27 Sep 2016
September 27, 2016

My clients currently use OneDrive for Business quite a lot and there are still some rough edges – I hope in that session we get some insights what is coming soon. Here are my brief notes:

 

Rock Solid Sync

The robustness of sync has greatly increased (I share that experience).

Mobile Experience

The mobile experience has greatly increased, 4+ star rating in all app stores. Android and iOS app usage is high.

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Office Graph

OneDrive highly uses (and contributes signals) to the Office Graph to enhance the user experience.

Security, Control and compliance

Security is key; IT can manage the OneDrive settings via the admin portal. More to come here, later.

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Development & Extensions

Never had the usecase to extend OneDrive, but its valuable to know that there are options:

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Work in Progress / Roadmap

“Recent files” is global on all apps, in the Office integration and the browser.

“Shared with me” is showing files that have been recently shared with you.

Search utilizes the Office Graph, same does “Discover”

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File Preview

PDF experience improved, annotations are stored back to OneDrive

Adobe Photoshop, RAW files, Illustrator are rendered

Email (msg, eml) are previewed, too.

Video files: dynamically streamed now, the bitrate can be adjusted on the fly now

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Folder Sharing

Folder sharing is now rolling out with a new experience. Sharing by link is now possible, previously only named users could access folders.

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Copy & Move to

Selecting files give you the option to move or copy files to location where others already have access to. Once clicked there will be a hover that allows you to select teamsites where you can move the files to; the sites that are shown are generated by the office graph depending on your previous usage.

Sync & selective sync

Selective sync is coming to SharePoint sites – the demo that is shown was running on MacOS!

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Office Integration

Sharing directly out of office in the top right

Improved Skype for Business integration, you can see changes in real-time, and you can click on the user profiles to see where the person is currently editing.

Activity feed: You get a button in the top right, eg. Word to see what has been changed and eventually rollback changes.

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Notifications

OneDrive will soon have real-time notifications, eg. a folder or file has been shared with you.

Active files

The OneDrive mobile app shows now what happens with your files once they are shared with others. With stats on the right:

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Instant preview

In the OneDrive apps you now get an instant preview without opening an office app for that; currently only office files.

Admin center / OneDrive console

This is a big change! Admins can now give access to a users onedrive via the admin center on a per user basis. Additionally external sharing can be controlled.

There is a global OneDrive console to control external sharing globally, lots of settings that had to be done via powershell are now migrated to the new admin experience. Link expiry setting or a block list for domains is new to me, too.

You can now configure to retain data once a user leaves up to 10 years!

Roadmap

The roadmap screenshot was so packed, I barely could read it:

onedrive roadmap

I am most excited about the better SharePoint integration.

The “Scan” option that is coming to the mobile apps is handy, OCR integrated. Scanning business cards or receipts is a good usecase here.

Oh well, and of course OFFLINE FILES aka placeholders. I heard that yesterday in the SharePoint roadmap session and I am pretty excited about it:

 

My questions after the session

I asked two questions:

  1. When will the url length limit be increased? Answer: next year
  2. Why is selective sync slower than taking everything? Answer: open a support ticket, that should not be the case

Summary

Solid show! I really liked what I saw, OneDrive is really maturing. Reuben Krippner and Omar Shahine gave us great insights, thanks!

The answers to my questions were rock solid, I just added them here briefly so I dont forget them myself.

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