Archive for category: SharePoint Online

Learn best practices for managing and administering #SharePoint Online and OneDrive for Business #BRK3028

28 Sep 2016
September 28, 2016

In this session, learn how to manage your Microsoft SharePoint Online (SPO) and Microsoft OneDrive for Business environments in the browser (the SharePoint Online Admin Center) and by using the SharePoint Online Management Shell (a.k.a., Microsoft PowerShell for SPO). We cover numerous scenarios and demos for both seasoned SharePoint admins and new SPO admins.

By Chris Bortlik (@cbortlik)

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Here are my session notes:

SharePoint Online Admin 101

Site Collection Provisioning, Service Level Settings, hybrid, PowerShell will be discussed in this session.

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Control external sharing

Restrictive on service level, override on site level

So in other words, global SharePoint settings are do not allow sharing with externals, but allow it on specific sites only if you need it. For anonymous sharing, Chris suggests to let the links expire, otherwise its hard to track whats still shared.

You can even create alerts if someone shared content via anonymous links with email notification – or bcc an email account if someone shares something (Powershell):

Restrict access

There are new capabilities to restrict access to data sitting on the Microsoft platform, limit by network, domain join and more – some of them require Azure AD Premium. Need to fiddle with this, a client wanted to block specific clients from sync and access.

Prevent data loss

Multitude of different options here, from stop sync to Azure RMS / IRM – different requirements require different solutions.

Employee termination and retention

As we heard yesterday, files in OneDrive can now be retained for up to 10 years, that does not require a license.

Assign new permissions in the admin portal or forced sign-out (e.g. lost notebook or cell).

Reporting

Audit events got a major update for SharePoint online and they can be queried with powershell. There are some usescases when this could be come handy for my clients (legal stuff & eDiscovery or people leaving the company).

References

There is a pretty cool workbook that guides you through core questions: https://blogs.office.com/2015/11/23/announcing-office-365-customer-security-considerations-preview/

Chris has a lot of stuff on his blog: https://blogs.technet.microsoft.com/cbortlik/

Summary

Lots of demos (could not catch everything here, go watch the recording!), lots of insights and tips & tricks – I need to dive deeper afterwards.

The shown powershell scripts are super handy, I totally liked the style of the session!

Explore what is new and coming with the SharePoint apps #BRK2037

28 Sep 2016
September 28, 2016

Ignite 2016 session about apps, mobile experiences and intelligent portals by Andy Haon (@andyhaon) and Nate Clinton (@nate_clinton).

Here are my notes:

SharePoint Home

I was a little late to the session, so only a screenshot from the slides:

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Mobile Apps

Approach: look at the key workloads in regards to SharePoint and bring them to the mobile apps on all platforms.

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Things they learned: Sign-in issues (a lot), analysis of top requests and implementing them

Android: feature parity with iOS but with respect to the material design. PowerApps integration comes first to Android

Windows 10 mobile: feature parity with iOS but with windows design. You have to be an Insider to get the app here: https://aka.ms/spappwindows

Team News

Quickly author news with status updates or mention a document. News are available on mobile phones, too. Its planned to add mobile news authoring so you can craft news while on the go.

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Whats coming!

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Intranet in your pocket, the changes that are coming are promising for that:

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Notifications, News and list improvements will drive the adoption.

Summary

To be honest, I expected this session to discuss about SharePoint Apps – no, I mean Addins! – and not about the mobile apps. But on the plus side, it was really good session that showed me whats possible in the apps – I am more a browser guy, but I will give it a try!

Good stuff.

Discover what’s new and what’s coming to the SharePoint Mobile and Intelligent Intranet

27 Sep 2016
September 27, 2016

Session with Mark Kashmann (@mkashman) and Adam Harnetz (@adamharnetz) about whats coming for SharePoint intranets especially in regards to mobile.

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Here are my session notes:

Customer usecase: Delta

Delta has 500 content creators; previously it was only posible to do that

80.000 employees, entire user base is 260.000 with externals.

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Mobile is increasing

Replaced legacy technology

Delta is now starting to move to O365 SharePoint Online, but starts with OneDrive

Mobile App

Sites Tab is powered by Office Graph depending on your usage.

Once you open a site you see the new site experience in the app, starting with News, followed by Activity:

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Popular & active content will be surfaced there.

Adam then showed end to end how to access SharePoint data from his iOS device, from list to user profiles.

The number one requested feature was “edit listitems”  – and thats coming to the mobile apps. The iOS is updated every second week, awesome.

“Intranet in your pocket” is the core idea of the apps – looks good.

“News” tab is brand new and not yet available:

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It will show you news around you, not just from one teamsite.

PowerApps

The PowerApps will be integrated into the apps, they can be launced directly.

Links

Links are coming document libraries, you get a flyout to add links to any url or to files you used based on Office Graph (?).

Extensibility

Again DocuSign is shown in the new document library experience, based on the new SharePoint Framework SPFx. More to come on this.

People Card / Profiles

Every User field now will be rendered as hover item called people card. It shows documents that the person created/recent documents and switch the full user profile (new experience!).

Outlook Integration

You can click on “get link” in SharePoint and paste the link into Outlook Online. It will then get rendered as a small preview with a small slug, neat!

Image Library

Images are now rendered in a lightbox, with slider controls to go to next/prev images.

Teamsite Sync with OneDrive Next Gen Sync Client

Thats a highly anticipated feature and its coming.

New Page Experience

The new editing experience is much better than the older – SharePoint, welcome to 2016! Its so much easier to customize a page, format text, add webparts. A big core component of SharePoint gets a major improvement. Awesome!

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PowerApps #2

Simple option to request input from others, data is persisted in a SharePoint list.

Flow

Automate processes. Here a simple twitter integration was shown, need to look at this closer.

Roadmap

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Busy year for the SharePoint team, lots of stuff was already shipped. Q4 updates look promising!

Q4 was about teamsites, 2017 will be about awesome publishing experience

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2017: Improvements to addins are coming, responsiveness was mentioned! PowerApps and Flow get more power.

Teamsites works best when there is a hero in the organization

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Summary

Great overview whats coming – mobile or not, it looks good and sounds promising! Go watch the recording once its available, I could not catch everything in this blog post and it’s definitely worth watching!

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