Archive for category: Office 365

Empower discovery in SharePoint 2013/2016 with Hybrid Search, Delve and the Office Graph #BRK3034

28 Sep 2016
September 28, 2016

I’m reading Search, Search and Search in the description of the session by Neil Hodgkinson (@Nellymo) – so what could go wrong? 🙂

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Why hybrid?

Everything in one search index is a great solution for global spanning enterprises. No more spinning up VPNs to connect and search for company data is of great value.

Line of Business (LOB) data can be indexed, too  – and you dont have to migrate the entire application to make the data available.

Challenges

Datatypes, Enable access, Compliance, Availabilty.

Fact is that data is created on a massive scale and the business have very high expectations (mobile!) while respecting corporate regulations. Demand for hardware in classic environments is very high, too.

Hybrid Search

Unified search index is awesome. Access to all your onPrem data no matter where in the world it is stored (hidden) once indexed can save so much money and creates measurable values.

The next picture pretty much sums that up:

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Refiners work across onPrem and online results.

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You can have multiple search service applications and mix cloud and classic search service applications depending on your requirements.

Its distinguishable where the item is coming from by its url – actually I do not care where its stored – but you could change it with a simple display template and refiner or group them in  verticals.

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Hybrid Search, I can’t stress it enough, is a great way to start every hybrid engagement. If you want to read more, you might like my full article about hybrid search experiences here.

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Flow

Neil created a simple flow to collect tweets from twitter and persist them in a sharepoint list onPrem. After that he started a crawl in the cloud search service application. One or two minutes later the tweets were searchable via the SharePoint Online Search Center and through Delve

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Roadmap

Things that are planned and might come in regards to hybrid:

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Summary

Solid show, good insights by Neil – room was almost full, so there is definitely a hugh interest about hybrid scenarios!

Search all the things!

Dive into Microsoft Office 365 and SharePoint Hybrid Scenarios

27 Sep 2016
September 27, 2016

Session with Bill Bear and Rick Taylor about all things hybrid.

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Here are my notes:

Hybrid Scenarios

Bill started with hosting scenarios from traditional, private and public cloud options:

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If you are in doubt check if there is a bigger company in your area that moved to the cloud

Business Needs

Different view to meet business needs is to look at the time to deliver:

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and your application needs: dynamic scale required? uptime sla?

Why hybrid?

There are special scenarios where hybrid is a good idea e.g. limited bandwidth.

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More hybrid functionality is coming

Unified Managed Metadata (yeah!!!)
Unified Auditing

Hybrid Workloads

  1. Search: Index onPrem data storages and unify them in the SharePoint Online Search Index.
  2. Business Connectivity Services: Complex to setup because of two-way authentication, only OData datasources
  3. OneDrive: redirect to the online service
  4. TeamSites: The site app shows tiles from both onPrem and SPO
  5. Social: basically Bill showed Yammer-embed here
  6. Auditing: Hybrid auditing unifies login, view of documents and more in a single place.

Summary

Room was packed full, Bill and Rick did a very solid session with tons of infos – good stuff!

If you start with hybrid, you might like my hybrid search post – hybrid search is a very good starting point and key for a sucessful hybrid strategy.

Explore OneDrive for Business key features and roadmap

27 Sep 2016
September 27, 2016

My clients currently use OneDrive for Business quite a lot and there are still some rough edges – I hope in that session we get some insights what is coming soon. Here are my brief notes:

 

Rock Solid Sync

The robustness of sync has greatly increased (I share that experience).

Mobile Experience

The mobile experience has greatly increased, 4+ star rating in all app stores. Android and iOS app usage is high.

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Office Graph

OneDrive highly uses (and contributes signals) to the Office Graph to enhance the user experience.

Security, Control and compliance

Security is key; IT can manage the OneDrive settings via the admin portal. More to come here, later.

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Development & Extensions

Never had the usecase to extend OneDrive, but its valuable to know that there are options:

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Work in Progress / Roadmap

“Recent files” is global on all apps, in the Office integration and the browser.

“Shared with me” is showing files that have been recently shared with you.

Search utilizes the Office Graph, same does “Discover”

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File Preview

PDF experience improved, annotations are stored back to OneDrive

Adobe Photoshop, RAW files, Illustrator are rendered

Email (msg, eml) are previewed, too.

Video files: dynamically streamed now, the bitrate can be adjusted on the fly now

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Folder Sharing

Folder sharing is now rolling out with a new experience. Sharing by link is now possible, previously only named users could access folders.

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Copy & Move to

Selecting files give you the option to move or copy files to location where others already have access to. Once clicked there will be a hover that allows you to select teamsites where you can move the files to; the sites that are shown are generated by the office graph depending on your previous usage.

Sync & selective sync

Selective sync is coming to SharePoint sites – the demo that is shown was running on MacOS!

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Office Integration

Sharing directly out of office in the top right

Improved Skype for Business integration, you can see changes in real-time, and you can click on the user profiles to see where the person is currently editing.

Activity feed: You get a button in the top right, eg. Word to see what has been changed and eventually rollback changes.

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Notifications

OneDrive will soon have real-time notifications, eg. a folder or file has been shared with you.

Active files

The OneDrive mobile app shows now what happens with your files once they are shared with others. With stats on the right:

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Instant preview

In the OneDrive apps you now get an instant preview without opening an office app for that; currently only office files.

Admin center / OneDrive console

This is a big change! Admins can now give access to a users onedrive via the admin center on a per user basis. Additionally external sharing can be controlled.

There is a global OneDrive console to control external sharing globally, lots of settings that had to be done via powershell are now migrated to the new admin experience. Link expiry setting or a block list for domains is new to me, too.

You can now configure to retain data once a user leaves up to 10 years!

Roadmap

The roadmap screenshot was so packed, I barely could read it:

onedrive roadmap

I am most excited about the better SharePoint integration.

The “Scan” option that is coming to the mobile apps is handy, OCR integrated. Scanning business cards or receipts is a good usecase here.

Oh well, and of course OFFLINE FILES aka placeholders. I heard that yesterday in the SharePoint roadmap session and I am pretty excited about it:

 

My questions after the session

I asked two questions:

  1. When will the url length limit be increased? Answer: next year
  2. Why is selective sync slower than taking everything? Answer: open a support ticket, that should not be the case

Summary

Solid show! I really liked what I saw, OneDrive is really maturing. Reuben Krippner and Omar Shahine gave us great insights, thanks!

The answers to my questions were rock solid, I just added them here briefly so I dont forget them myself.

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